Parent/Caregiver Agreement

Version 2.0

SharedFutures is a Parent-to-Parent forum designed to help find work experience opportunities within your child's school community. The more parents who join, the more opportunities can be provided.

IMPORTANT: You must be over 18 and be a parent/primary caregiver for a child at your child's school to use this platform. In-person work experience opportunities are for children in Year 11 and above. Children in Year 10 can apply to online experiences.

SharedFutures only acts as an introduction and networking service. We cannot provide any warranties or assurances about the work experience that your child might undertake. Our platform provides a chance to make useful work experience connections within your child's school. It is therefore your responsibility to make sure that you are happy that what has been offered to your child will be a safe and beneficial experience for them.

The success of SharedFutures within your child's School depends on the willingness of parents and caregivers to make offers of work-experience. We cannot guarantee that there will be offers that will suit your child's particular interests however we believe that a variety of work experience can be beneficial, and encourage you to consider a broader range of opportunities if no offers are directly applicable to your child.

1. Introduction

Your Agreement with SharedFutures

1.1 By using the SharedFutures platform, you agree to all the following terms, which form the contract between you and SharedFutures. SharedFutures also requires you to abide by our Code of Conduct and Guidelines. These are important to your involvement in the SharedFutures Services so please read them carefully. You hereby agree that you will adhere to them.

1.2 You also agree to the terms of our Privacy Policy. These policies set out how we process, share and store your data. You hereby acknowledge that you have read them.

1.3 You can terminate this agreement and close your account at any time but if you do so, you will no longer be able to use or access any of our Services, or the content that you may have posted online within your SharedFutures account.

1.4 Definitions

In this Agreement, SharedFutures is also referred to as "us", "we" and "our". Other definitions are as follows:

Content: Content includes all material on the SharedFutures Services, for example, work experience postings, profiles, and contributions to parent forums.
Introductory Period: SharedFutures may offer a free introductory period to the Services, the duration of which will be advised to you separately.
Profile: Each account can have a maximum of two profiles. Upon registering a profile, your name is displayed to all users of the Services within your school network. You have the option to have your profession, job title, company, email and phone number displayed.
School: In this Agreement "School" means the school which your child or children attends. SharedFutures will establish a specific platform for each individual school where it operates. There is no interaction between schools that are not connected to or associated with each other as part of their educational establishment. If your children attend different schools and you would like to use the Services for them, you will need separate accounts for each school. Where all your children attend the same school, you will only need one account.
Services: This Agreement covers the SharedFutures platform, website and parent forums and any App developed by us ("the Services").
Tokens: SharedFutures works as a reciprocal system. You need to "pay" a Token in order for your child to take up another parent's offer of work experience. You can "earn" Tokens by offering various forms of work experience yourself. The more you offer, the more Tokens you earn, and the more opportunities your child/children can accept. We understand that some parents may not be able to offer work experience but would still like their child to gain work experience via SharedFutures. To allow for this, we ask you to consider "donating" an offer of work experience without requiring a Token for it to be accepted. You 'earn' no tokens when you donate a work experience opportunity. You may only accept one donated work experience opportunity per year per child. We reserve the right to withdraw and cancel a Token in the event of material and significant complaints regarding the work experience. Without prejudice to our rights to terminate this agreement, we also reserve the right to cancel Tokens in the event of breach of these terms. No Tokens are required for you to participate in the SharedFutures parent chat forums.

Work Experience Types:

a) In-office internship – traditional work shadowing with you in your workplace. Offering 3 days or less earns 2 Tokens, 4-5 days earns 4 Tokens and 6-10 days earns 6 Tokens. 10 days is the maximum length for an in-office internship.
b) Online research project – consisting of an initial online meeting where you explain the project scope and give an overview of your career. The child then works on this project independently. This is followed by an online meeting (within 2 weeks of the initial meeting) where the child presents their findings. Offering this experience earns 1 Token.
c) Hybrid (work shadowing + project + presentation) – you offer in-office shadowing, a take-home research project and then a final meeting for a presentation and feedback. Offering the project and 3 days or less work shadowing earns 2 Tokens, the project and 4-5 days of work shadowing earns 4 Tokens and the project plus 6-10 days of work shadowing earns 6 Tokens. 10 days is the maximum length for work shadowing.

None of the work experience offered should be on a paid basis and should not therefore be of value or benefit to your business.

1.5 Changes and updates

1.5.1 We reserve the right to amend this Agreement and any of our policies from time to time.

1.5.2 If we make any material amendments, we will notify you via the SharedFutures platform or by email, so that you can review the amendments before they take effect. If we are legally or contractually required to make changes with immediate effect, we may not be able to provide you with advance notice. If you are not willing to accept any of the changes we make, you can close your account at any time.

1.5.3 If you continue to use our Services after we amend these terms, you will be taken to have accepted our updated terms as of the date the new terms take effect.

1.6 Clause, schedule and paragraph headings shall not affect the interpretation of this agreement.

2. Your Obligations

2.1 Your SharedFutures account

You acknowledge that to hold an account on the SharedFutures platform, you must be:

2.1.1 Over 18 years of age, and
2.1.2 A parent or primary caregiver of a child (or children) who attends the School where the SharedFutures platform is in operation.

2.2 In order to foster an ongoing school community, your SharedFutures account can still continue even after your child has left school. This is subject to your continued payment of the subscription fee and to the provisions contained below regarding termination.

2.3 You agree that you will not allow anyone under 18 to use your account or to set up a profile to access the Services and that you will keep your SharedFutures password confidential.

2.4 You will only operate one account per school. You can register yourself and your child's other primary caregiver as the users on your SharedFutures account. Only two registered user profiles are allowed per account. You agree that your name will be displayed as part of your profile to all other users within your School network on SharedFutures.

2.5 You agree to follow and abide by our Code of Conduct. You accept and acknowledge that your account may be terminated without any refund if you act in breach of your obligations and/or the Code of Conduct. You accept full responsibility for the content that is contributed to the SharedFutures platform via your account, whether via your profile or the other registered user's profile.

2.6 Work experience opportunities

2.6.1 The SharedFutures platform acts only as an introduction and networking service. We do not provide any warranties or assurances about the work experience that any other person may provide. You accept that it is your responsibility to satisfy yourself that what has been offered to your child will be a safe and beneficial experience for them. You also expressly acknowledge that we do not supervise, control, approve or otherwise monitor the work experience opportunities that may be offered and accepted via SharedFutures.

2.6.2 Where you offer to provide work experience of any kind for the benefit of fellow pupils at your child's School via the SharedFutures platform, you accept full responsibility for the safety and appropriateness of that experience.

2.6.3 Any and all arrangements for work experience that you offer are to be made by you with the parent or primary caregiver of the child. You should not attempt to contact the child to make arrangements about the work experience opportunity.

2.6.4 You should only make offers of work experience in good faith where you fully expect you are able to fulfil them. Persistent failure to provide the work experience you have offered may result in the termination of your account. We reserve the right to remove your posted offers of work experience and remove the accrued Tokens where we consider it does not meet our required threshold.

2.6.5 You have 2 weeks to accept or reject an application from another parent in respect of your work experience offer. If you do not respond (accept or reject) within 2 weeks, both your posted opportunity and earnt Token will be removed.

2.6.6 You are not obliged to accept every application for the work experience that you offer. There may be particular issues about you working with a specific child. To avoid embarrassment, you do not need to provide a reason to refuse an application but you may only refuse a maximum of two applications. If you refuse more than two applications for a single experience, we reserve the right to terminate your account with no refund of your subscription fee. You agree that you will not discriminate on any unlawful grounds in relation to the acceptances that you make.

2.6.7 You will need to supply any risk assessments and/or documents as required by your child's School in order to comply with any safeguarding standards imposed by the School, whether via Unifrog or otherwise.

2.7 Contributions to Parent forums on the SharedFutures Platform

You agree that all content that you contribute to any part of the SharedFutures Platform will be courteous and abide by the Code of Conduct and Guidelines. You are responsible for all content that you and anyone else who uses your account contribute to the platform. You agree that you will only contribute content that you are permitted to disclose and that all information you provide will be accurate. Without limitation to this, you agree that you will not post, store, distribute or communicate any material as part of your use of the Services that:

2.7.1 is unlawful, harmful, threatening, defamatory, obscene, infringing, harassing or racially or ethnically offensive;
2.7.2 facilitates illegal activity;
2.7.3 depicts sexually explicit images;
2.7.4 promotes unlawful violence;
2.7.5 infringes the law or the rights of any third party (including any confidential information or intellectual property rights);
2.7.6 is discriminatory based on race, gender, colour, religious belief, sexual orientation, disability; or
2.7.7 in a manner that is otherwise illegal or causes damage or injury to any person or property

and we reserve the right, without liability or prejudice to our other rights to remove such content and disable your access to your account if we consider it breaches our Code of Conduct and/or this Agreement.

2.8 Notices and Service Emails: You agree that we can contact you and send you notifications via the email address you provide when you set up your account. You agree to keep your contact details up to date and to let us know of any changes. By using the Services, you consent to receive transactional and service-related emails necessary for the operation of your account, including but not limited to: application status updates, work experience confirmations, replies to your posts in parent forums, and account notifications. These emails are essential to the functioning of the Services and are not promotional in nature.

3. Fees

3.1 You pay no fee to access the Services during any Introductory Period that we may offer.

3.2 After any Introductory Period, a subscription fee will be payable by you to access the Services unless you terminate your account. The fee will be advised to you (and for 2026 the fee is £100 per annum for parents where your oldest child is in Year 11-13 and £75 per annum for parents with your oldest child in Year 10 and below). There is no additional fee if you have more than one child at the same school. The fee applies to the account, not the child.

3.3 Subscriptions will automatically renew each year and be charged to your credit card. Any increase in subscription fees will be advised to you in advance of any renewal. You can cancel your account at any time to avoid automatic renewal.

3.4 You hereby agree that we will retain some details of your credit card via the Stripe payment processing service for the purpose of renewing your account subscription. You hereby agree to the use of cookies by Stripe for this purpose, in accordance with their cookie policy. If your credit card details are no longer current at the time of renewal, your account may be suspended.

3.5 In the event of non-payment of the subscription fee we may, without liability to you, disable your password, account and access to all or part of the Services and we shall be under no obligation to provide any or all of the Services while the subscription fee remains unpaid. Failure to pay to renew your account for 30 days will result in its termination.

3.6 In the event that your account is terminated for any reason during the course of a year, no pro-rata refunds will be given.

4. Tokens

4.1 Tokens have no monetary value. If your SharedFutures account terminates for any reason, you will not be entitled to any compensation or other payment in respect of any accrued but unused Tokens.

4.2 Tokens are non-transferable between separate SharedFutures accounts.

4.3 For the avoidance of doubt, you are not entitled to make any charge in connection with your offer(s) of work experience for any child via the Services.

5. Availability of SharedFutures Platform

5.1 We reserve the right to change, suspend, limit or discontinue the availability of some or all of the Services within the SharedFutures platform at the School.

5.2 In the event that we discontinue the entire SharedFutures service at the School, you will receive a pro-rated refund of your subscription fee.

5.3 You acknowledge that we have no obligation to store any content that you have contributed to the SharedFutures platform or Services, to allow you continued access to any information within your account once your account ceases operation.

6. Intellectual Property Rights

6.1 SharedFutures reserves all of its intellectual property rights in the Services.

6.2 You hereby agree that you will not:

6.2.1 infringe our intellectual property or other rights including, without limitation, copying or distributing our technology;
6.2.2 share any content that contains software viruses, worms, or any other harmful code; or
6.2.3 attempt to reverse engineer, decompile or copy our source and programming for the SharedFutures platform.

7. No Warranty

7.1 SharedFutures does not warrant that the work experience provided by others who are registered to use the Services will be suitable for your child/children. SharedFutures is not responsible for the quality, adequacy or safety of the work experience offers provided to your child/children. We make no representations that there will be work experience offers that will suit your child's particular interests, since this will depend on the other parents/caregivers who participate in the Services.

7.2 SharedFutures does not warrant that your use of the Services will be uninterrupted or error-free; or that the Services and/or the information which you obtain through the Services will meet your requirements.

7.3 You agree that we are not responsible for the contributions or information provided by other parents or caregivers at your child's school via the Services. Although we require all participants to adhere to our Code of Practice, we cannot control or prevent action or contributions that may be in breach and you agree that we are not responsible for any such breaches.

8. Limitation of Liability

8.1 This clause sets out our entire financial liability to you (including any liability for the acts or omissions of our employees, agents and sub-contractors) to you:

8.1.1 arising under or in connection with this agreement;
8.1.2 in respect of any use you or third parties make of the Services, any work experience arranged via the Services; and
8.1.3 in respect of any representation, statement or tortious act or omission (including negligence) arising under or in connection with this agreement.

8.2 Except as expressly and specifically provided in this agreement:

8.2.1 You assume sole responsibility for your use of the Services and for any work experience offered or accepted through the Services;
8.2.2 all warranties, representations, conditions and all other terms of any kind whatsoever implied by statute or common law are, to the fullest extent permitted by applicable law, excluded from this agreement; and
8.2.3 the Services are provided to you on an "as is" basis.

8.3 Nothing in this agreement excludes the liability of SharedFutures for:

8.3.1 for death or personal injury caused by our negligence; or
8.3.2 for fraud or fraudulent misrepresentation.

8.4 Subject to clause 8.3:

8.4.1 SharedFutures shall not be liable in connection with this agreement whether in tort (including for negligence or breach of statutory duty), contract, misrepresentation, restitution or otherwise for any loss of profits, loss of business, damage to reputation, depletion of goodwill and/or similar losses or loss or corruption of data or information, or pure economic loss, or for any special, indirect or consequential loss, costs, damages, charges or expenses however arising; and
8.4.2 SharedFutures' total aggregate liability in contract, tort (including negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of this agreement shall be limited to the total subscription Fees which you have paid during the 12 months immediately preceding the date on which the claim arose.

9. Termination

9.1 Both you and SharedFutures may terminate this agreement at any time with notice to the other by email. On termination, you lose the right to access your account and use the Services, and your account will be deleted. In the event of termination for any reason, no refunds of fees will be made.

9.2 The following provisions shall survive termination:

Clauses 2.6, 6, 7, 8, 10 and 11; and
Our rights to recover from you any fees still owed by you at the point of termination.

9.3 Termination of this Agreement shall not affect any arrangements already made to provide or accept a work experience opportunity.

10. Governing Law and Dispute Resolution

10.1 These Terms are governed by the laws of England and Wales and any disputes arising in connection with them are subject to the exclusive jurisdiction of the English courts.

11. No Waiver and Assignment

11.1 If we do not take any action in response to any breach by you of the terms of this Agreement, this should not be taken as any waiver of our rights to enforce this agreement at any stage. You may not assign or transfer your rights or benefits under this agreement to anyone without our consent. However, you agree that SharedFutures may assign this agreement to any affiliates or successor, or any third-party who takes over the business of SharedFutures, without your consent.

12. Force Majeure

12.1 We shall have no liability to you under this agreement we are prevented from or delayed in performing our obligations under this agreement, or from carrying on our business, by acts, events, omissions or accidents beyond our reasonable control, including, without limitation, strikes, lock-outs or other industrial disputes (whether involving our employees, contractors or any other party), failure of a utility service or transport or telecommunications network, act of God, war, riot, civil commotion, malicious damage, compliance with any law or governmental order, rule, regulation or direction, accident, breakdown of plant or machinery, fire, flood, storm or default of suppliers or sub-contractors, provided you are notified of such an event and its expected duration.

13. Complaints Regarding Content

13.1 We do not supervise the content posted by users on the Services. If you see content that breaches our Code of Conduct and Guidelines, you should report this to us. We may then delete the content concerned if, in our reasonable opinion, this may be in breach. Our decision as to what content to remove is final.

14. Notices and Contact

For all enquiries and notifications, you can contact us at: sharedfuturesuk@gmail.com

For legal notices, our registered office address is:

2 Queen Charlottes Terrace, Ravenscourt Square, London, England, W6 0SS

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